One must spend time learning about time management, which may seem counter-intuitive, but it is crucial for the future as it holds the key to working smarter.
We have compiled a list of top time management apps to assist you in better managing your time and working smarter, as good time management is the product of focus and dedication, and the highest achievers and efficient multi-taskers excel at managing their time exceptionally well.
The best time management apps for 2024
1. ClickUp
ClickUp is a productive tool suitable for users in various industries. It assists in efficient time management, process automation, and collaboration in a centralized location. ClickUp is customizable and provides an extensive range of features to meet the needs of solopreneurs, students, and teams of any scale. With ClickUp, users can effectively stay on track, achieve their goals, and track project updates.
Elevate your productivity with ClickUp’s worldwide time tracker and time estimates features on every task. You can even customize your work view from a selection of more than 15 options, all with adjustable due dates on an effortlessly intuitive drag and drop interface.
ClickUp can integrate with more than 1,000 time management tools, allowing you to save time immediately, regardless of your project style. Furthermore, you can access all of these time management features without any cost for an indefinite period.
ClickUp is designed to assist you in organizing your time according to your preferences with its intuitive task creation, a distinctive hierarchical workflow, and a multitude of time-saving tools.
2. Wrike
Wrike is an efficient project management software that provides online time tracking software as a significant feature. By using Wrike’s time tracking project management, you can have full visibility of your team’s productivity, which assists in preventing missed deadlines, increasing billable work time, and improving planning.
3. Monday.com
Monday.com is a software for project and time management created to aid teams in managing their work and increasing productivity. Teams can effortlessly monitor time and tasks and streamline recurring tasks using its user-friendly interface.
4. Todoist
With its rich features, Todoist, an easy-to-use app, has aided millions of individuals in managing their time effectively and subsequently enhancing their productivity. The app serves as a great checklist tool to help prioritize tasks.
5. RescueTime
One significant aspect of time management involves avoiding unnecessary browsing in order to make the most of your time. RescueTime is a productivity reporting tool that enables you to monitor the amount of time you allocate to specific apps and websites.
The reporting features of RescueTime enable users to effectively monitor their time spent on unnecessary browsing and identify areas where they can reduce such activities. By functioning as a productivity tool, RescueTime proves itself as one of the top apps that enhances efficiency and time management.
6. Toggl Plan
Toggl Plan, a trusted app used by over 4,000 global companies including Spotify, Netflix, Airbnb, Stripe, among others, is an excellent tool for managing tasks and improving time management strategies. Renowned for its user-friendly interface, Toggl allows you to create new tasks, set deadlines, allocate daily estimated time, add notes, and create checklists for each step, enabling you to save time and enhance productivity.
7. Google Calendar
Google Calendar is an ideal tool for efficiently managing your daily, weekly, and monthly tasks and projects. It provides a comprehensive view of meetings, work, and other obligations, enabling smarter task planning and time-saving. By integrating with ClickUp, you can obtain a more detailed and organized schedule for your day.
8. Be Focused Timer
Our screen-bound generation faces a significant challenge in staying on track and completing tasks on schedule. Be Focused, a time management app, addresses this issue by dividing individual tasks into shorter intervals and incorporating short breaks. With its ability to maintain motivation and concentration, Be Focused is an efficient tool for working more intelligently and saving time.
9. Freedom
Freedom allows users to stay offline for a maximum period of eight hours, making it ideal for individuals seeking freedom from distractions. With over 1,000,000 users, Freedom aids in maintaining concentration and enhancing efficiency. By offering control over time management and the ability to block desired content at will, Freedom enables users to have better control over their internet usage.
10. Remember The Milk
If you struggle with managing tasks, it may be beneficial to try using Remember The Milk. Remember The Milk is a web-based application designed for time management and was established in 2004. It allows users to handle tasks from either a computer or a smartphone, both online and offline. Remember The Milk is used by over 6 million people to enhance organization and productivity, and it is headquartered in San Francisco.
11. Notion
When you think about it systematically, you can consider Notion as a unified platform consisting of various productivity applications that assist in consolidating your notes and tasks in a single location. By utilizing Notion, you have the ability to collaborate effectively, share documents and notes, as well as develop a centralized repository of knowledge for your team. This comprehensive support meets all your project management requirements.
By using Notion, you can streamline your to-do lists, project management, note-taking apps, spreadsheets, and other tasks. It effectively saves both time and money, while enabling efficient time management and organization.
12. Forest
Forest is an innovative time management application that reinvents the concept of traditional apps in this field. This app, which is both distinctive and enjoyable, aids in maintaining concentration and integrates the Pomodoro technique, dividing work into smaller portions with brief breaks. The concept is straightforward: By remaining focused throughout these intervals, your virtual tree will flourish. However, if you become distracted, the tree will perish. As suggested by the app’s name, multiple trees can be cultivated to construct a virtual forest!
Not only is this specific time management tool enjoyable, but it also serves as a reminder to concentrate on the task. Feel free to create a splendid and vibrant virtual forest as evidence that you are capable of focusing!
It isn’t easy to stay focused all the time, especially with distractions being so prevalent these days! Give the Time Flow System a try and acquire the skills to enhance your focus!
13. Spark
Despite the plethora of communication tools at our disposal, the use of email continues to expand. Whether your job heavily relies on emails or not, effectively managing your email and staying organized is crucial for productivity. It is astonishing to realize the amount of time that can be squandered without a structured approach or automated assistance to ensure you stay at peak performance.
A survey conducted by Adobe reveals that individuals allocate a minimum of 3.1 hours to the task of verifying and perusing emails during their working hours.
Spark offers a range of features, such as eliminating distractions and only alerting you to important emails, as well as allowing you to postpone emails. Additionally, you can send an email to your Task Manager to include in your to-do list, respond swiftly using templates, and receive reminders to follow up on emails or schedule replies for a later time.
Finally, achieve inbox 0 using Spark by following a step-by-step approach.
14. Serene
When it comes to wasting time, one of the main culprits is succumbing to distractions, attempting to multitask, and failing to finish tasks as a result. Serene takes productivity to a higher level by offering a simple three-step process, enabling you to accomplish more throughout your day.
It aids you in:
- 1. Plan your day – Define your goals and tasks for the day and when you want to do them.
- 2. Block Distractions – When starting a task, Serene blocks websites, updates your statuses (ie. unavailable on Slack), and eliminates distractions overall.
- 3. Focus Enhancers – It helps you to stay focused on the task with timers, music, breaks, etc.
If you want an all-in-one time management tool, this is the one you should have in your kit.
15. Fathom.Video
In 2020, the Zoom app has been downloaded 485 million times since the emergence of COVID-19. Despite its significant role in improving productivity, there is a considerable amount of time wasted on capturing notes and important details, not to mention the loss of focus on the conversation at hand.
Fathom is a highly effective tool for managing time during meetings and it is extremely user-friendly. It allows you to mark significant moments, such as decisions, queries, and tasks, during the meeting. These are then provided to you after the meeting, along with a written record of the meeting and the highlighted sections. Additionally, this tool automatically synchronizes your notes with Hubspot, Salesforce, and other CRM platforms.
16. MyLifeOrganized (MLO)
MyLifeOrganized comes in when to-do lists and task management systems, despite being excellent time management techniques, become overwhelming for individuals, despite the variety of apps and methods available.
MyLifeOrganized, a task management software, assists you in targeting the areas you need to concentrate on in order to achieve your goals. It is regarded as one of the top time management apps for concentrated work. By automatically creating to-do lists with priority tasks that require your immediate attention, it enables you to systematically monitor your progress.
17. 1Password
Are you frequently searching for login details or resetting passwords? 1Password is still an essential time management app as it enables you to store all your passwords in a single encrypted database, safeguarded by a single password.
Research shows that, on average, Americans have to reset five passwords each month. This practice has the benefits of saving time when passwords are forgotten and need to be recovered, as well as ensuring different passwords are used for various accounts to maintain security.
18. Alarmy
To master your day, it is crucial to wake up early and allocate time for personal activities. Alarmy ensures that you cannot stay in bed or hit the snooze button by presenting several challenges that must be completed before the alarm is deactivated.
With Alarmy, you can engage in memory games, solve math problems, capture pictures, perform squats, and engage in other activities. By the end of the challenge, you will already be awake and mentally alert. Further enhancing its appeal, Alarmy allows you to personalize your sounds and track your emotions for gaining valuable insights. Make the most of your day with Alarmy.
19. Focus@Will
This incredible app utilizes both neuroscience and music to enhance your productivity. As stated by the developers, Focus@Will has the capability to enhance your focus by up to 400%, positioning it as one of the top time management apps. That is why it remains on our list.
Focus@Will is perfect for individuals who struggle to maintain focus during tasks such as studying, working, or reading. Moreover, it aids in managing attention deficit disorder (ADD).
